Grants and Events Manager

YOSA (Youth Orchestras of San Antonio) - San Antonio

Job Type: Fundraising/Development
Closing date: 11/17/2018

JOB TITLE:                  Grants and Events Manager

ORGANIZATION:         YOSA (Youth Orchestras of San Antonio)

REPORTS TO:             Development Director 

JOB SUMMARY:         The Grants and Events Manager plays an important role within the development function at YOSA. The primary responsibilities are to manage efforts to secure funding grantmaking organizations and organize effective donor cultivation and stewardship events. The position reports directly to the Development Director but works on numerous projects with the Executive Director and other YOSA departments and plays a crucial role in servicing the needs of the YOSA constituents.



  • Represent YOSA in a positive and professional manner to grant funders through clear grant writing, positive interactions, and high attention to the details of deadlines, requirements, contracts, and reports.
  • Oversee grant writing calendar and maintain accurate set of deadlines and requirements.
  • Prepare grant proposals, manage internal review process, meet external deadlines.
  • Manage grant contracts, maintain calendar of grant reports, prepare and submit final grant reports to funders.
  • Research prospects for grant funding and provide strategy for cultivation.
  • Compile statistics and generate reports to be used in grant applications and reports.
  • In coordination with Executive Director and Development Director, serve as primary contact to grant funders.
  • Become fluent in YOSA’s manual of style and description of activities.


  • Strengthen and grow the community of YOSA donors and advocates by organizing effective donor-focused experiences.
  • Lead the planning of special events tied to donor cultivation, acquisition, stewardship, and income generation.
  • Coordinate with Music Director and Operations Director to plan production aspects of events.
  • Coordinate with marketing personnel to organize event promotion.
  • Identify need for, organize, and manage volunteers.
  • Manage invitation and guest lists.
  • Serve as primary contact to event host(s).
  • Assist Development Director in event sponsorship solicitations.

Departmental Responsibilities

  • Work side-by-side with the Development Director to represent YOSA professionally by maintaining a clean database and organizing effective communications.
  • Process incoming donations and prepare thank you letters for Executive Director to sign.
  • Assist with preparation and mailing of appeal letters, newsletters, holiday cards, and other communications with donors, using parent volunteers.
  • Database management as it relates to donations, grants, and donor information.
  • Prepare mailing lists for mass communications (email and standard mail).
  • Coordinate donor stewardship program.
  • Prepare the annual year-end IRS report to donors.
  • With marketing personnel, manage social media presence pertaining to donor cultivation. 

Organizational Responsibilities

  • Serve the mission of YOSA by presenting a high level of knowledge, teamwork, friendliness, and tact at all times.
  • Attend all YOSA concerts and performances. Assist with front of house management including merchandise sales when needed.
  • Become familiar with YOSA musicians, parents, and donors.
  • Be knowledgeable about all YOSA areas of activity and operations.
  • Assist the Executive Director and Development Director in all aspects of their work as needed. 

REQUIREMENTS:  The successful candidate shall have a bachelor’s degree and at least 1 year of fundraising experience. This position requires the following qualities: integrity, a commitment to an extremely high level of customer service, confidentiality, a self-starter mentality, ability to multi-task and prioritize effectively, excellent written, verbal, and interpersonal skills, attention to detail, ability to interact effectively with diverse constituencies, skills in prospect research, donor cultivation, and written appeals, and comfort with face-to-face solicitation. Experience using a donor database is essential. Occasional work on evenings and weekends should be expected. Experience in the arts and/or education field is a plus.

COMPENSATION: Salary commensurate with experience. Excellent employee benefits package.


Please submit ALLof the following materials:

  1. Cover letter
  2. Resume
  3. Salary history
  4. List of references

To: Ben Hackett, Development Director at

The mission of Youth Orchestras of San Antonio, the premier orchestral experience for youth citywide, is to enhance education, enrich the community and transform lives by pursuing excellence in classical music in a stimulating, nurturing and fun environment that is equally accessible to all youth.


YOSA is the successor of San Antonio’s first community-wide youth orchestra, created by the San Antonio Independent School District in 1949. This season, more than 3,000 young people will benefit from the YOSA experience, representing 169 schools throughout Bexar County and its surrounding communities. YOSA is a resident company at San Antonio’s Tobin Center for the Performing Arts, opened in September 2014, and was the only youth orchestra in America to receive a 2013 ASCAP Award for Adventurous Programming. YOSA represents San Antonio internationally with concert tours every two years, including a 2018 tour to Spain in celebration of San Antonio’s Tricentennial. Program offerings consist of threeareas of activity, Orchestras, Camp, and School Partnerships. YOSA has a focus of access and inclusion in all areas of activity.

YOSA supports nine orchestras that rehearse weekly throughout the school year: YOSA Prelude Strings, YOSA Capriccio Strings, YOSA Sinfonietta Strings, YOSA Repertory Strings, YOSA Concertino Strings, YOSA Flute Choir, YOSA Symphonic Winds, YOSA Symphony, and the YOSA Philharmonic. The YOSA Philharmonic, comprised of the very best young musicians in the San Antonio region, performs professional-level repertoire in premier venues at home and abroad, collaborating regularly with internationally renowned soloists and composers.

YOSA offers three, one-week sessions of Summer Symphony Camp that gives students an opportunity to continue their musical studies, with focus areas in composition, chamber music, string orchestra, full orchestra, and alternative styles.

YOSA MÁS:Roosevelt is an intensive program offering supplementary services in support of transforming school orchestra programs into world-class music education centers. YOSA provides private lessons, sectional coaches, clinicians, teaching assistants, concert tickets, and other resources, as well as tuition assistance for affiliated students to participate in YOSA programs.

The YOSA Invitational started in 2017 as a community resource that invites local middle and high school bands and orchestras to rehearse, perform, and record in San Antonio’s premier venue, the Tobin Center for the Performing Arts, at no cost to the school. In May 2019, 20 local school programs will participate in the third annual YOSA Invitational.

  • : YOSA (Youth Orchestras of San Antonio)
  • : 11/17/2018
  • : Ben Hackett
  • :
  • : 2107370097
  • :

Contact Info

Ben Hackett