Associate Director for Athletic Giving and Engagement

Trinity University - San Antonio

Job Type: Fundraising/Development
Closing date: 05/05/2018

Why Trinity University?      

Trinity University located in historic, culturally-rich San Antonio, Texas has for 25 years been consistently been ranked as the No.1 college in the West by U. S. News & World Report. In the 2016 inaugural Wall Street Journal /Times Higher Education College ranking of 1,000 U.S. colleges, Trinity was ranked No.6 in the nation and No. 1 in Texas in the “Top Faculties” category. This ranking encompassed faculty research productivity, student evaluations of professor accessibility as well as opportunities for collaborative learning opportunities. Known for its superior liberal arts program, outstanding faculty, and exceptional academic and residential resources, Trinity offers 55 baccalaureate majors and 60 interdisciplinary minors as well as five Masters pathways – healthcare administration, accounting, education, teaching and school psychology. 

Trinity’s 2,506 students come from every state in the union plus 40 countries. Trinity is committed to the intellectual, civic, and professional preparation of its students and to remaining meaningful in the lives of nearly 31,000 alumni.

Trinity Athletics provide a finely tuned mix of intercollegiate, club, intramural, and rec sports so that all students may realize their full potential as students and athletes. We compete in a wide array of DIII sports at a high level, and student participation at all levels is part of the Trinity culture. Our small enrollment means a relatively large percentage of the student body compete at the intercollegiate level. 

Trinity’s model intercollegiate athletics program has been cited for its perfect balance of academics and athletics. Our student-athletes regularly earn Academic All-America Honors and NCAA post-graduate scholarships. In recent years, we’ve won four NCAA team championships as well as four individual track and field national titles. ​

A Vital Position for A Growing Program:

The Assistant Director for Athletics Engagement & Giving is a full-time professional position responsible for strategically soliciting and securing funds and resources to support Athletic goals, deepen relationships with potential supporters and lead the planning and execution of special events.  He/she will create an annual plan designed to expand support for high priority Athletics projects and programs, collaborate effectively with the Athletic Director, head coaches and Major Gift staff to identify major giving opportunities, devise fundraising plans and broaden the financial support base by attracting new donors and by increasing commitments from existing supporters.

He/she will establish strong working relationships with key university administrators, staff, coaches and volunteers to facilitate fundraising efforts and in conjunction with the University’s strategic priorities, ensure that plans are developed within the Alumni Relations & Development Division to support Athletics.  

Why This Position?

Students, faculty, alumni, donors and friends of Trinity University are exceptionally loyal and are eager to be engaged with the University in both meaningful, enlightening events as well as celebratory occasions. Trinity University is in the beginning stages of preparing for a comprehensive capital campaign. The Associate Director for Athletic Giving and Engagement will be bringing together the work of individual coaches with the overall Alumni Relations & Development program.  In addition, he/she will be expanding opportunities for strengthening relationships with key alumni and supporters for years to come. 

Trinity’s Alumni Relations Department in AR&D:

Trinity’s Alumni Relations and Development Division is growing to 46 team members.  Because of the important relationships with the coaching staff, this position will office in the Athletic Division with potentially a second office in Alumni Relations & Development.  The position will be supervised by the Senior Director for  Annual Giving who will seek input from the Athletics Director for evaluation purposes. 

Duties and Responsibilities: 
  • Collaborate with Annual Giving, Alumni Relations and Strategic Communications and Marketing teams to create mailings, e-solicitations and social media outreach to encourage engagement and giving to raise money for Athletics.  
  • Work with Athletics to celebrate milestone reunions and ensure a fundraising element to the planning
  • Manage and coordinate strategic event planning including half-time programming and tailgating opportunities in conjunction with the Special Events team in Alumni Relations & Development
  • Participate in developing a strategy for assigned and prospective donors with the purpose of securing appointments for personal visits, cultivation and solicitations.
  • Define and track key metrics to measure performance and fundraising
  • Work closely with existing volunteer affinity groups (PAWS, Fastbats, Friends of Soccer) and develop alumni and parent affinity groups to support Athletics
  • Seek corporate sponsorships for Athletics, working in conjunction with Major Gifts
  • Develop a strategy for game day hospitality for various sports, including structuring access for any hospitality suites and Presidential-level entertaining
  • Assist as needed with logistics and coordination of the Athletics Hall of Fame
  • Work cooperatively and collaboratively with other employees in the spirit of teamwork and collegiality
  • Comply with all Trinity University policies and guidelines.
  • Adhere to NCAA Rules and Regulations
  • Serve on university committees as needed.
  • Perform other related duties as assigned.
Experience Required: 
  • Three to five years’ experience as a development professional or related experience
  • Self-starter with excellent written and oral communication skills
  • Ability to work non-traditional business hours and weekends
  • Volunteer management experience with high-level volunteers
  • Willing to travel on behalf of Trinity University


  • Experience in solicitation, both in-person and via written format (online and direct mail)
  • Experience with affinity groups
  • Experience building a program from the ground up


Qualifications and Characteristics:

  • Previous experience working in a nonprofit fundraising department or a similar environment.
  • Knowledge of annual giving fundraising, donor information systems, and databases.
  • Willingness to make cold calls and conduct personal visits with prospects in affinity campaigns.
  • This position requires a self-starter with strong written and oral communication skills and experience organizing, coordinating, and developing programs and activities with and for volunteers, preferably in a higher education setting.
  • The ideal candidate will have an understanding and appreciation of a private liberal arts education and demonstrated knowledge of college athletics.
  • Unquestioned personal integrity, credibility, maturity, independent initiative as well as an ability to work collaboratively as part of a team.
  • The ability to work in a collaborative environment, to handle multiple tasks, to meet deadlines, and to work independently and creatively.
Education Requirements: 

Bachelor’s degree required

Contact Info

Human Resources