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Tuesday, January 23, 2018

Job Details

Associate Director for Alumni Relations

Job Type: Executive Management

Organization: Trinity University

Application Closing Date: 4/1/2018

Job Description:

Why Trinity University?      

Trinity University located in historic, culturally-rich San Antonio, Texas has for 25 years been consistently been ranked as the No.1 college in the West by U. S. News & World Report. In the 2016 inaugural Wall Street Journal /Times Higher Education College ranking of 1,000+ U.S. colleges, Trinity was ranked No.6 in the nation and No. 1 in Texas in the “Top Faculties” category. This ranking encompassed faculty research productivity, student evaluations of professor accessibility as well as opportunities for collaborative learning opportunities. Known for its superior liberal arts program, outstanding faculty, and exceptional academic and residential resources, Trinity offers 55 baccalaureate majors and 60 interdisciplinary minors as well as five Masters pathways - healthcare administration, accounting, education, teaching and school psychology.  

Trinity's 2,500 students come from every state in the union plus 40 countries. Trinity is committed to the intellectual, civic, and professional preparation of its students and to remaining meaningful in the lives of nearly 30,000 alumni. 

The campus overlooks the heart of downtown San Antonio which is one of the fastest growing cities and booming economies in America thanks to a demand for medical, biomedical/biotechnology, energy, cybersecurity, manufacturing, tourism and military sectors.  

Job Description

Trinity University’s Alumni Relations and Development Division is seeking to fill the position of Associate Director for Alumni Relations. 

Possessing a thorough knowledge of best practices in the world of alumni relations, you have the ability to strategically plan, execute and assess engagement and outreach programming for diverse audiences. You will also collaboratively interface with the other four Alumni Relations & Development departments – major & planned gifts, annual giving, special events and advancement services and with other leadership units across campus to develop winning strategies and approaches. 

Naturally highly motivated, you will enjoy celebrating the high caliber of learning that occurs at liberal arts institutions. Daily, you will look forward to addressing complex issues with a strong sense of ownership, drive, and urgency. Your natural curiosity will drive you to watch trends that might generate unique advantages for Trinity and the constituencies the University serves. Your practical professional knowledge, along with your drive, will always motivate you to successfully reach and realize philanthropic support and volunteer engagement with Trinity. Some travel will be required.

Why This Position?

Nearing a 150th anniversary, the Trinity tradition of exceptionally loyal alumni, donors and friends continues today. These multiple generations require varied marketing and communications approaches. This new position is envisioned as key to enhance effective/frequent communications and develop/improve gift strategies for Trinity University’s donors and alumni across all age groups. As Trinity University enters the beginning stages of preparing for a comprehensive capital campaign, customized communications are essential to inform, engage and encourage participation. 

Trinity’s Alumni Relations and Development Division (AR&D)

The position reports to the Sr. Director for Alumni Relations and will be considered a key member of the Alumni Relations team. This position will work cooperatively with the senior leadership across the five departments within the Alumni Relations and Development Division.


Qualifications and Characteristics

  • Energy and enthusiastic commitment to building life-long relationships with the institution.
  • Demonstrated writing ability in developing compelling programming and content with alumni, donor and volunteer audiences.
  • The desire and ability to expand alumni engagement and generate philanthropic contributions for the University.
  • Keen interest in the growth and professional knowledge of the attributes and opportunities for best practices in the field of Alumni Relations. 
  • Enjoy planning, developing project timeframes and assessing success/lessons-learned for future projects.
  • Unquestioned personal integrity, credibility, maturity and work ethic.


  • Contributes to the development and execution of annual assessments and operating plans for the efficient and effective delivery of alumni programming, events, volunteer involvement, communication and budgeting.
  • Shares in staff leadership to support the development of regional alumni chapters in designated areas
  • Identifies and recruits appropriate chapter leadership and provides staff support to ensure effective planning and implementation of alumni programs that are consistent with the goals of Alumni Relations and the chapter
  • Manages, plans, and markets all aspects of alumni events in assigned chapters, network cities, and other locations
  • Plans and coordinates faculty lectures and visits to assigned chapter and network cities
  • Assists with planning and coordination of assigned class reunions
  • Assists in maintaining alumni chapter-related web pages, including event calendar
  • Fosters an environment of continuous experimentation, testing, learning and benchmarking to optimize quality and effectiveness.
  • Assists in the creation of a long term vision for alumni relations based on industry best practices.
  • Assists in writing/compiling summaries of assigned chapter events for Trinity Magazine
  • Spearheads new initiatives to meet the contemporary needs of alumni and to facilitate lasting relationships throughout all alumni decades.
  • Works closely and frequently with AR&D team members to ensure proper alignment with broader university philosophies and priorities.
  • Maintains timelines to ensure smooth flow of projects through the Department and allows for special projects, pre-work, and rush assignments.
  • Sits on assigned Alumni Association Board committees and working groups
  • Updates alumni records in Colleague as needed
  • Serves on university committees as needed
  • Complies with all Trinity University policies and guidelines
  • Works cooperatively and collaboratively with other employees in the spirit of teamwork and collegiality
  • Performs other duties as assigned 


  • A Bachelor’s degree.
  • 3 to 5 years of experience in alumni relations or alumni management work.
  • Strong understanding of practices to obtain best results from industry organizations and university peers.
  • Ability to work non-traditional business hours and weekends. Travel as required.  


  • Demonstrated ability to plan, execute, evaluate results, and optimize events and outreach programs.
  • Demonstrated experience working with volunteer groups
  • Superior communications skills including both speaking and writing.
  • Experience with alumni/donor communications and nonprofit fundraising campaigns.
  • High level of creativity and flexibility and demonstrated desire to stay abreast of best practices.


The compensation and benefits for this position will be based upon the successful candidate’s education, skills, experience, and potential for contribution toward the success of the mission of Trinity University.  Salary is competitive and benefits include flexible spending accounts for dependent care and medical care reimbursement. After four years of full-time, contract employment, University employees are eligible for tuition exchange for dependent children.  

The selected applicant must cooperate and collaborate with other employees in the spirit of teamwork and collegiality as well as comply with all Trinity University policies and guidelines.

Application Process

Email your Cover Letter, Résumé and List of at least three References (please provide email, phone and relationship for all references*) Candidates called for an interview will be requested to bring a professional portfolio highlighting your examples of engaging content, strategic plans for platform placement and analysis.   Email to:   

By mail: Trinity University, Office of Human Resources, One Trinity Place, San Antonio, TX 78212


* We fully respect the need for confidentiality of information supplied by interested parties and assure them that their references will not be contacted until mutual interest has been established.

Location: One Trinity Place
San Antonio, TX 78212


Contact Information


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